Trinity Western University

FAQ'S

COURSE REGISTRATION:

1.      WHAT IS THE DIFFERENCE BETWEEN A FULL-TIME STUDENT AND A PART-TIME STUDENT? 

  • A full-time student is any student who is taking 12 or more semester hours.
  • A part-time student is any student who is taking 11 or less semester hours.

2.      WHEN CAN I REGISTER FOR MY COURSES? 

  • Course registration typically occurs in November and March. You can find course registration dates on the Academic Advising website: http://twu.ca/academics/advising/.
  • You should also receive an email from the Office of the Registrar and your Academic Advisor before course registration starts.

3.      CAN I TAKE MORE THAN 19 SEMESTER HOURS IN A GIVEN SEMESTER? 

  • The maximum hours that you are permitted to register for in each semester are 19 semester hours.
  • However, if you wish to take more than 19 semester hours, you will need the approval of your Academic Advisor and the Dean from your Faculty or School. Please use the form “Authorization for course load exceeding 19 sem. Hours” that is available at the Office of the Registrar.

4.      CAN I DROP A COURSE AFTER THE ADD/DROP DEADLINE?

  • Courses dropped after the first two weeks of each semester are considered late course withdrawals and will appear as such on your academic record.
  • If you withdraw from a course between the third and sixth weeks of classes, you will be given a pro-rated refund of tuition fees and will receive a grade of 'W' on your transcript. Signatures from your instructor(s) and Academic Advisor are also required. The “Late Course Changes 3-6 Weeks” form is available in the Office of the Registrar.
  • The prorated tuition refund guide can be found on the registration and payment guide under the Change of Registration Schedule: http://twu.ca/services/enrolment/registration-guides.html
  • Withdrawals made after the add/drop deadline must also be completed by paper form available in the Office of the Registrar. Please note that the longer you wait to drop a course, the lower the tuition refund amount will be.
  • Adding a course after the add/drop period is normally not permitted. However, under extenuating circumstances, permission may be obtained from the Office of the Registrar with a signature required. An administrative fee will be assessed by the Office of the Registrar for course additions requested after the add/drop deadline. Please note that adding a course after the add/drop deadline is also dependent on whether the professor can take you in the class.
  • If you have questions about this process, please drop by the Office of the Registrar or email registrar@twu.ca

5.      CAN I DROP A COURSE AFTER THE SIXTH WEEK OF THE SEMESTER? 

  • Withdrawal after six weeks is not permitted except in very rare extenuating circumstances (as assessed by the Office of the Registrar); and documentation is required. In such cases, a WP or WF grade will be assigned by the instructor(s) concerned. There is no tuition refund on course withdrawals after week six. The “Withdraw - 7 to 11 Weeks” form is available on this website: http://www.twu.ca/services/enrolment/forms/all-forms.html

6.      WHAT DO I DO IF I AM WAIT-LISTED FOR A COURSE?

  • A “W” indicated in the status column of your Student Schedule indicates that the class is currently full and that you have been added to the waitlist. You may wish to speak to your instructor about the possibility of a seat in the class. Your instructor will then need to move you from Waitlist status to Current status.
  • A “W*” indicates that the registration payment has not yet been received. If you have not yet made payment, please check your Invoice on the Student Portal and make the appropriate payment. Once you have paid, you will be moved to Current status as long as there is room available in the course.
  • Waitlisted classes are not accessible on MyCourses. All course registrations that remain Waitlisted after the first two weeks of the semester will be dropped from your schedule.

7.      HOW DO I AUDIT A COURSE? 

  • If you wish to study a credit-bearing course, without earning the credit, you may choose to Audit the class.
  • Please note that switching to Audit status is only possible until the end of the add/drop deadline. After the add/drop deadline, a course cannot be changed to audit status.
  • If you wish to audit a course, please go to the Office of the Registrar or email them at registrar@twu.ca.

8.      WHAT IS A DIRECTED STUDY?

  • If you are enrolled in a program, you may choose to apply for a Directed Study course when timetable offerings do not include required elements of a program or in situations where a more focused study is desired within a program. To do so, you must provide a compelling reason for requesting a Directed Study course and attach it to your application form. Please note that directed study courses cannot be registered online.

  • The application procedure is as follows:

    • Consult with the instructor about your plans and obtain his/her verbal agreement with your request.
    • Pick up an Application for Directed Study form from the Office of the Registrar. Be prepared to pay the necessary deposit when you pick up the application. The deposit is either $75.00 or payment in full if taking less than 7 semester hours. This deposit will be applied to your tuition or will be refunded should the application be denied. Otherwise, the deposit is non-refundable. The course registration will show as “unapproved directed study” until it is approved.
    • Take the form to the instructor who will sign and submit the form and the syllabus to the approving body (listed below).
    • After the application is reviewed, the approving body will sign indicating their decision. Approving bodies are the Vice Provost for Undergraduate students and the Registrar for Graduate and ACTS students.
    • Confirmation of your application being approved or denied will be sent to you in due time. Do not assume approval or begin the course until you have received written notification from the approving body.
  • Please note: All Directed Study applications must be submitted and paid at least one week prior to the Add/Drop deadline. Course applications submitted after this date will be subject to a late addition fee of $50 and may not be approved.

9.      HOW DO I CHALLENGE A COURSE? 

  • With the exception of RELS 101 and RELS 102, courses cannot be challenged.
  • If you would like to challenge RELS 101 and RELS 102, please talk to Dr. Craig Allert, the Chair of Religious Studies. To contact him, please email: allert@twu.ca
  • Please note that the religious studies requirement of four academic courses is still applicable to those who challenge RELS 101 and RELS 102. Thus, if you do successfully challenge these courses, you will need to substitute these courses with two other biblical content courses to fulfill the Religious Studies Requirement for your Core Requirements.

10.  HOW DOES THE PROGRAM CHECKLIST WORK AND WHERE DO I FIND IT?

  • You can download your program checklist from the Academic Advising website: http://twu.ca/academics/advising/
  • The program checklist outlines all the necessary courses for each major. Each major has a program checklist, which consists of the core requirements, major requirements, and elective courses.
  • Please note that you may decide to fulfill the electives through a minor or concentration.  Also note that some programs will have ancillary requirements, which will complement the major requirements.
  • If you have any questions regarding your program checklist, direct them to your academic advisor who is there to assist you with this process.

11. WHAT ARE CORE REQUIREMENTS? 

  • Since TWU is a liberal arts university, core requirements are intended to allow you to experience most areas of study. The core requirements are applicable to each degree and typically consist of up to 45 semester hours across most disciplines at the university.

 12.  HOW DO CROSS-LISTED COURSES WORK?

  • Cross-listed courses can only be used in one area and cannot be used to fulfill a requirement in two areas. However, you can use a cross-listed course that can satisfy two core requirements. For example, if you take the History of Christianity course (HIST 361 or HIST 362 cross-listed as RELS 361 or RELS 362), this will fulfill your history requirement and your religious studies requirement. However, please note that you can only do this one time.

13.  HOW DO I CALCULATE MY GPA?

  • Your G.P.A. can be found on your unofficial transcript on the Student Portal under “courses and registration”: https://www1.twu.ca/services

14.  IF I RETAKE THE SAME COURSE IN ORDER TO IMPROVE MY GRADE, HOW IS THAT CREDIT COUNTED? 

  • If you retake a course and receive a higher grade, the lower grade is forgiven and will not be included in your cumulative GPA.

 15.  WHAT SHOULD I DO IF I PLAN TO TAKE A SEMESTER OR YEAR OFF, AND THEN RETURN TO TWU?

  • Any undergraduate student who has missed the previous Fall or Spring semester at TWU will need to re-enroll using the Re-enrolment Form available at: http://www.twu.ca/services/enrolment/
  • Once re-admitted, online registration will be active for the upcoming Fall or Spring semester.  Summer Registration is open to everyone.

16.  DOES ANY COURSE TAKEN AT ANOTHER COLLEGE TRANSFER TO TWU?

  • No, not all courses taken at other colleges can transfer to TWU. If you are currently at a college in BC, you can check the BC Transfer Guide at www.bctransferguide.ca.
  • You can also check the TWU Transfer Credit Database to see if your courses are listed there: https://www1.twu.ca/undergraduate/admissions/transfer-students/credit. The TWU Transfer Credit Database has transfer credit decisions from the past few years. It is not an exhaustive list, so if you don’t see your school or your course, don’t worry, your courses can still transfer into TWU if you go to an accredited institution.
  • Once you are admitted to TWU, we will also conduct a transfer credit evaluation to let you know how your credits are transferring in. This may be a block transfer for some students with an AA, or we may need to evaluate each course individually. We require an official transcript sent directly to TWU from your college or university in order to give transfer credit. We may also require Course Descriptions or Syllabi for each course’s evaluation.
  • For further questions about transfer courses, please drop by the Office of the Registrar or email registrar@twu.ca

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