Trinity Western University

Financial Information

Refund for Full Withdrawal from the Semester


Students who find it necessary to withdraw from the University should do the following:

1)  ESLI students should contact the ESLI Office in the Reimer Student Centre and fill out the ‘Withdrawal from University’ form.  The refund calculation below applies to ESLI students regardless of the amount of tuition paid or semester hours registered. The date that the appropriate completed withdrawal forms are received by the Office of the Registrar will be used for calculating refunds as listed below.

  • First Year Students who withdraw after making their First Payment/Deposit and by the Scheduled Registration Date will receive a 50% refund* of the semester’s tuition and fees.
  • First Year Students who withdraw after making their First Payment/Deposit and by the End of the Second Week of classes will receive a 25% refund* of semester’s tuition and fees.
  • Returning Students who withdraw after making their First Payment/Deposit and by the End of the Second Week of classes will receive a 50% refund* of the semester’s tuition and fees.

There are no refunds after the Second Week of the semester.

*NOTE: If the Office of the Registrar has provided a Confirmation of Registration Letter, the withdrawal fee is a further $1000.00 for the confirmed semester.

2)  Undergraduate students should contact the Student Life Office in the Reimer Student Centre and fill out the ‘Withdrawal from University’ form.  The refund calculation below applies to students enrolled in Undergraduate and Graduate programs regardless of the amount of tuition paid or semester hours registered. The date that the appropriate completed withdrawal forms are received by Student Life will be used for calculating refunds as discussed below.

3)  SGS and ACTS students should contact the Office of the Registrar in Mattson Centre and fill out the ‘Withdrawal from University’ form.  The refund calculation below applies to all students regardless of the amount of tuition paid or semester hours registered. The date that the appropriate completed withdrawal forms are received by the Office of the Registrar will be used for calculating refunds as listed below.


Tuition Refund Schedule for Undergraduate, Graduate and Seminary Programs

Between the First Payment Date** usually the first Friday in August for the Fall semester and the first Friday in December for the Spring semester and the Course Add/Drop Deadline** usually the end of the second week of classes, a full refund of tuition charges less a $200.00* Enrolment Withdrawal Fee will be applied. During the third week of the semester, a 70% refund will be applied, with further refunds decreasing by intervals of 10% per week, and no refund after the sixth week.

** Graduate Programs may have unique Payment Due Dates and Add/ Drop Dates.  For further information contact the Office of the Registrar.


Miscellaneous Fees

There is no refund for Class Fees, Activity Fees or Student Fees after week 2 of the semester.


Residence Refund Schedule - All Programs

Refunds for the Room portion of the Room and Board fee will be as follows: Between First Payment Date (the first Friday in August for the Fall semester and the first Friday in December for the Spring semester) to the end of the first two weeks of the semester, a full refund will be granted, less a $250 Resident Withdrawal Fee. During the third week of the semester, a 70% refund will be made, with further refunds decreasing by intervals of 10% per week. No refund of the room portion will be granted after the sixth week of the semester.


Meal Card Refund Schedule – All Programs

Refunds for the Board portion of the Room and Board will be as follows: The refund will equal the remaining unused meal plan value, less the tax on the food purchased, less a $150 Administration fee. No refund of unused meal plans will be granted after the sixth week of the semester.

All refunds will be processed through the Student’s Account.

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