Faculty Library Services
|For administrative purposes library services are divided into two major areas: public services and technical services. Public Services include: periodicals, documents, audiovisual materials, reference, interlibrary loan, and circulation. Technical Services include: acquisitions, continuations, cataloguing, and processing.
For current hours, visit the hours page.
- Books for class use may be checked out for 120 days but are subject to recall when holds are placed on individual items. Whenever possible books should be returned before the due date to enable others to have access to them.
- Reference collection material, Stats Canada items, Student theses and periodical materials do not normally circulate.
- Exceptions may be given by regular staff (not student assistants) to faculty for special uses, such as classroom instruction.
- Material should be returned directly to staff to ensure that it is checked in and resensitized.
- Periodicals or non-barcoded items may also be checked out by faculty for special uses.
- Please return the material directly to staff to ensure that it is checked in and resensitized.
Audiovisual Materials [including videocassettes & DVDs]
- Audiovisual resources may be checked out for 21 days.
Reserve Materials | Reserve Form
- The Reserve collection should in most cases contain a limited number of items for each course. The number will vary with course demands, but the ideal is to match the quantity of Reserves to the minimum number compatible with the course objectives.
- The Reserve collection should house only required class readings. Optional readings, even if highly recommended, should remain in the circulating collection.
- Books and other materials may be placed on reserve for restricted use under the following categories:
Two hour: charged out to borrowers for a 2 hour period for in-library use only.
Twenty-four hour: due 24 hours after checkout.
Forty-eight hour: due by closing time on the day indicated.
Seventy-two hour: due by closing time on the day indicated.
One Week: due by closing time on the day indicated.
- Copies of current periodicals and reference works are not placed on reserve.
- Copies of relevant articles should be made and placed on reserve.
- It is the responsibility of faculty to retrieve resources for reserve from the stacks.
- Notification to remove resources from reserve should be given to the Library as soon as possible after they are no longer required.
- The reference librarians are always glad to receive copies of reading lists or assignments that require students to use the library. Simply e-mail them to us at the Research Help Desk. This assists us in giving students the best possible service.
- All faculty require a TWU/S card to sign out materials from the Library. A requisition form may be obtained from the Personnel Office (upper level of the Reimer Student Centre). This form is then taken to the Campus Service Centre (Reimer Student Centre, near the Atrium) where the card is produced.
Overdues and Losses
- Faculty should make arrangements at the Circulation counter for payment for lost items.
- Overdue notices are sent out automatically by e-mail. After the 3rd overdue notice, it is assumed that the resources are lost and charges are sent to the business office of the University.
| Interlibrary Loan Service
- Faculty may obtain extramural library cards at most BC academic libraries, including the University of British Columbia and Simon Fraser University, by showing their TWU identification card. A COPPUL Reciprocal Loan Program card (available at the checkout counter), is necessary to obtain borrowing privileges at other Canadian university libraries.
Loans [excluding videocassettes]
- Interlibrary loans are primarily obtained via an automated network of thousands of libraries throughout Canada and the United States.
- Due dates for interlibrary loan materials are subject to the loan policy of the lending library.
- Borrowers should fill out an Interlibrary Loan Request form for each item. These forms (separate forms for books and periodical articles) are available online, on the Library's webpage: http://www.twu.ca/library/libreq.htm
- If the request is not granted by the lending library the requester will be contacted for a decision with regard to further searching at a later date.
- TWU & ACTS full-time faculty receive ILL requests at no charge. Part-time TWU & ACTS faculty may initiate up to 25 ILL requests per academic year at no charge.
Access to TWU's periodical titles is
available through the TWU Library Periodical Holdings List.
Access to material in the periodicals is available through the use of online periodical indexes & databases to which the Library subscribes.
Backfiles are available in several formats including microform, bound, and loose files as well as online.
Requests for changes and additions to the Periodical collection should be submitted to the University Librarian by the end of May for inclusion in the collection the following January.
Paper copies of microform periodical backfiles may be made on the microform printers in the Microform Room (main level of the Library). These machines, like the photocopiers, are controlled by a debit card system. Faculty debit cards may be obtained at the Circulation Counter and will be charged to the appropriate faculty.
Library personnel will do everything possible to assist in the location of information and resources.
The Assistant Librarian, Reference and Circulation and the Assistant Librarian, Reference and Media are on duty during week days to facilitate information needs.
Bibliographies, directories, film catalogues, documents, and books, paper , CD-ROM and online periodical indexes are among the reference sources available.
Library Orientation and Bibliographic Instruction
Specialized introductions to the literature of various disciplines may be arranged. New faculty are encouraged to make an appointment with a reference librarian for a tour of the Library.
Photocopiers are available on the main and upper levels of the Library. Long copy runs should be done on faculty photocopy machines in the Neufeld Science Centre (NEU), Seal Kap, Robert N. Thompson (RNT), or Mattson buildings.
Library staff are not permitted to make photocopies for faculty.
See Appendix 1 for TWU Library's Copying and Copyright Law policy.
The Library collection contains kits, audiocassettes, CDs, videocassettes, and DVDs.
Arrangement and Access
DVDs & Videocassettes
The video collection consists of approximately 3000 videocassette & DVD titles housed on the upper level of the Library. Search the collection via the Library's online catalogue. Use the Advanced Search , in the keyword search box type "videorecording" and add one or two words from the title in the "Title (any word)" search box.
CDs / Audiocassettes
CDs & Audiocassettes (both music & data) are kept on the Upper Level of the Library. There are a number of filing systems at present. A limited number of audiocassettes are catalogued and accessible through the Library’s online catalogue.
Video and audio equipment in the Library does not circulate. Listening and viewing stations are available. They may be reserved, in advance, for in-library use of audiovisual materials.
|Requesting Purchases of Library Materials
Procedure for Requests
An online faculty book request form can be found at: http://webpac.twu.ca:8080/bookreq/bookreq.htm (before ordering please check with your department chair to see what funds your area has remaining).
If you wish to order a book, please complete the online order form with as much specific information as you can provide: including specific volume(s) required, ISBN, full title, author, series, price, etc. Be sure to assign a "Priority" rating and a "Need-by" date to your requests so that the Acquisitions Dept. can process orders in a timely manner.
All requests for library purchases of materials handled by the TWU Bookstore are to be channelled through Technical Services (Shirley Lee, local 3914 or send an email).
Reporting on Requests
Orders for materials which are already held in the Library will be cancelled.
When materials requested are received and processed, a brief record will be added to the online Catalogue, with a "Newly Acquired" item status until the materials are fully catalogued. "Newly Acquired" items are available for loan within 24 to 48 hours of a patron placing a hold request online.
New books are displayed on the "New Books" shelves on the main level of the Library.
|Budget Allocations for Books and Serials
|It is Library policy to formally allocate funds by academic faculties. Contact your department chairperson or assistant dean to determine the exact amount of funds available to your department. Note that since 2009, the university-wide redesign process has eliminated the budget for books and audio-visual materials; therefore, departmental allocations are suspended until funding is restored.
Lost Books and Materials
Faculty are responsible for materials which are loaned out to them. Should any of these materials be lost while out on loan replacement cost will be assessed for each item.
Faculty discovering apparently missing materials in the collection should report this to the Library. The Library will assume the responsibility of acquiring replacements of needed materials.
Donations of Materials and Resources
The Library welcomes donations from faculty. These will be accepted under the terms of current Library Donation Policy.
Most academic libraries in BC allow reciprocal borrowing using a TWU ID card. See the CPSLD Reciprocal Borrowing page for more information.
Trinity Western University is a member of COPPUL (Council of Prairie and Pacific University Libraries). This membership provides reciprocal borrowing and interlibrary loan privileges to all faculty, graduate students and staff of member institutions.
A COPPUL Reciprocal Loan Program card may be obtained at the circulation counter.
See the Borrowing at Other Institutions page for more details.
The Library Committee
The Library Committee has three specific functions and responsibilities:
- To serve as liaison between the faculty and the University Librarian (email).
- To advise the University Librarian on matters of Library policy.
- To work with the University Librarian to increase the utilization of library resources.
This committee is not representative of the faculties but of the faculty as a whole, student affairs, and the broader student body.
Matters of Library interest and concern should be brought to the attention of committee members.
Prepared by the Library - (contact)