All applications to conduct research with human participants must be in PDF format and submitted to the Human Research Ethics Board at HREB@twu.ca.

Applications from Trinity researchers MUST be managed through a Trinity email address (@twu.ca or @mytwu.ca).


There are no deadlines for minimal risk applications, but deadlines for submission to full-board review are strictly observed.

The class project deadline is strongly encouraged in order to allow sufficient time to conduct a research project within a single-semester time-frame.

Please see the information under Timelines for Review in order to include budget your time appropriately.

Minimal Risk Review

Does your research qualify as minimal risk? If so, you may submit your application to the HREB at any time.

Check the Reviewer's Guide for minimal risk criteria and contact the HREB Coordinator if you have any questions.

deadlines for review

Full-Board meetings and submission deadlines Additional dates Notes
2020/2021 SEPTEMBER Meeting: September 24 Submission by: September 10
October Meeting: October 15 Submission by: October 1 Class project application deadline: October 20

Instructors to renew course approvals: October 26

Same day as Late Course Withdrawal

Start of Advising

November Meeting: November 5 Submission by: October 22
December NO MEETING
January Meeting: January 21 Submission by: January 7
February Meeting: February 11 Submission by: January 28 Class project application deadline: February 17 Same day as Late Course Withdrawal
March Meeting: March 4 Submission by: February 18 Instructors to renew course approvals: March 8 Start of Advising
April NO MEETING
2021/2022 SEPTEMBER Meeting: September 23 Submission by: September 9
October Meeting: October 14 Submission by: September 30 Class project application deadline: October 19
Instructors to renew course approvals: October 25
Same day as Late Course Withdrawal
Start of Advising
November Meeting: November 4 Submission by: October 21
December NO MEETING
January Meeting: January 20 Submission by: January 6
February Meeting: February 10 Submission by: January 27 Class project application deadline: February 16 Same day as Late Course Withdrawal
March Meeting: March 3 Submission by: February 17 Instructors to renew course approvals: March 14 Start of Advising
April NO MEETING

TIMELINES FOR REVIEW

All of the applications that come to the HREB are reviewed by full-time faculty members who volunteer on the HREB.

Most correspondence related to a Full Board Review is sent out within two weeks of the meeting. Applications that meet the criteria for Minimal Risk projects typically take three weeks from submission to response. Amendments, renewals, and replies to provisos typically take 1-2 weeks, although very minor amendments may be approved within a day or two.

If your application is incomplete or requires revisions because required information is not provided, your application will be queued in chronological order by submission date. To avoid undue delay, please complete the application carefully and thoroughly.

NOTIFICATIONs OF distribution and APPROVAL

The Principal Investigator listed on the ethics application will be sent an email notification when the application has been distributed for review, and when the application has been granted approval.

Do not start research with human participants (done directly or through analysis of existing data) until you have received an email from the Human Research Ethics Board stating that your project has been approved. This includes the recruitment of participants.