Please submit all forms in hard copy to Elizabeth Kreiter, Human Research Ethics Board Coordinator, located in the Office of Research and Graduate Studies. All forms are meant to be filled out electronically, printed, and signed by hand. Forms missing original signatures will not be accepted. If you have any questions regarding the application process, please contact Elizabeth at elizabeth.kreiter@twu.ca or 604-513-2167.

Please note: as of Monday, September 9, ORGS is located on the second floor of Reimer Student Centre.

TIMELINES FOR REVIEW

All of the applications that come to the HREB are reviewed by full-time faculty members who volunteer on the HREB.

Most correspondence related to a Full Board Review is sent out within two weeks of the meeting. Applications that meet the criteria for Minimal Risk projects typically take three weeks from submission to response. Amendments, renewals, and replies to provisos typically take 1-2 weeks, although very minor amendments may be approved within a day or two.

If your application is incomplete or requires revisions because required information is not provided, your application will be queued in chronological order by submission date. To avoid undue delay, please complete the application carefully and thoroughly.

NOTIFICATIONs OF distribution and APPROVAL

The Principal Investigator listed on the ethics application will be sent an email notification when the application has been distributed for review, and when the application has been granted approval.

Do not start research with human subjects (done directly or through analysis of existing data) until you have received an email from the Human Research Ethics Board stating that your project has been approved. This includes the recruitment of subjects.

    setting up your research project

    FACULTY OR GRADUATE THESIS/MAJOR PROJECT RESEARCH

    UNDERGRADUATE THESIs RESEARCH

    Research conducted by a student Primary Investigator must be submitted with a Supervisor Review Form in order to be reviewed by the HREB.

    research conducted as a course requirement

    Does your project need HREB approval?

    Projects that are in the category of Experiential Education rather than Research do not need HREB approval. If you have any questions about whether your project is experiential education or research please contact Elizabeth Kreiter.

    Experiential education is defined as planned interaction between a student and another person or persons as part of a course assignment.  While there may be a written report of that interaction, the intent of experiential education is personal educational enrichment rather than pursuit of a research problem.  As such, any information collected by the student should not be viewed as research data and thus will not be subject to human research ethics review.

    Students doing experiential education should be aware that issues of confidentiality and consent are still important and measures should be in place to allow for shielding of identities of other participants and written permissions when identities need to be revealed.

    Instructor Forms

    The following forms are to be used by course instructors to gain approval for research projects where all students complete exactly the same assignment.

    : for research involving human participants who are not students in the instructor's course :

    : for research conducted by interview only :

    : for research involving human participants who are students in the instructor's course :

    Student Forms

    The following forms are to be used by students who wish to do individualized class projects that include an element of research with human participants. The form should be filled out by the students with the Instructor's assistance.

    Research conducted by a student Primary Investigator must be submitted with a Supervisor Review Form in order to be reviewed by the HREB.

    Class Project Template Documents
    Use the following templates to guide you as you write your ethics application for your class-based research project.

    managing your research project

    helpful information

    TRI-COUNCIL POLICY - TCPS 2 (2018)

    The TCPS 2 was updated in 2018 and released on August 15, 2019. You can access the current Tri-Council Policy Statement on Ethical Conduct for Research Involving Humans online here.

    Highlights of the changes can be found here.

    TRI-COUNCIL POLICY TUTORIAL

    It is highly recommended that you complete the Tri-Council Course on Research Ethics (CORE) tutorial before filling out an HREB application.

    ON-LINE SURVEY INSTRUMENTS

    On-line survey providers, such as Survey Monkey when accessed through personal accounts, that have their servers located in the US are subject to the USA Freedom Act. If you choose to use one of these providers, you must inform your research participants that their responses are being stored on US servers and are subject to the USA Freedom Act.

    We recommend that you use a provider that houses its data on servers in Canada. Faculty may access Survey Monkey through Trinity's institutional account, which houses its data in Canada.

    Guideline documents

    Guidelines for Filling out the Request for Ethical Review Form 

    • Read this document before filling out the Request for Ethical Review Form. It contains important information that will assist you in filling out the application form and help you avoid common mistakes.

    Reviewer's Guide

    • HREB members use this guide when reviewing applications. Reading this document will help you understand the issues considered by the HREB.