Procedures for dealing with acts of academic misconduct (Undergraduate Students)

  1. If an instructor suspects that a student has committed an act of academic misconduct, the instructor shall determine if an offense has been committed by reviewing all relevant information and discussing the situation with the student.
  2. If the instructor determines that an offence has been committed, the instructor shall query the Academic Misconduct database to see if the student in question has committed a prior offence before assigning a penalty. (The instructor takes this step by contacting their Dean, or if not available, the Office of Teaching + Learning)
  3. In all cases, every effort will be made to process the review/decision in a timely fashion.

First Offence

  1. If it is the student’s first offence, the instructor will:
    1. Impose an appropriate penalty and note this on the form entitled Record of Academic Misconduct (RAM)
    2. Give a copy of the RAM to the student
    3. Submit a copy of the RAM to the Dean and the Office of Teaching + Learning
  2. For a first offence, the penalty will normally range from redoing the assignment to receiving a zero for the assignment or examination involved.
  3. Students may appeal the faculty member’s decision to the Faculty/School Dean (or to the Associate Provost of Teaching + Learning if the instructor is the Dean), whose decision is final.

Second Offence

  1. If it is the student’s second offence:
    1. The instructor will consult with their Dean
    2. The Dean will recommend an appropriate penalty to the Associate Provost, Teaching + Learning
    3. The Associate Provost, Teaching + Learning will decide on the penalty, and inform the instructor
    4. The instructor will complete the RAM and submit to the student with a copy to the Dean and the Office of Teaching + Learning
    5. The Associate Provost, Teaching + Learning (or designate) will meet with the student 
  2. For a second offence, the penalty will normally range from receiving a zero on the assignment or examination to failing the course.
  3. For penalties up to failing the course, students may appeal the Associate Provost, Teaching + Learning’s decision to the Provost, whose decision is final.

Third or Higher Offence

  1. If it is the student’s third or higher offence:
    1. The instructor will consult with their Dean
    2. The Dean will recommend an appropriate penalty to the Associate Provost, Teaching + Learning
    3. The Associate Provost, Teaching + Learning will decide on the penalty, and inform the instructor
    4. The instructor will complete the RAM and submit it to the student with a copy to the Dean and the Office of Teaching + Learning and Associate Provost, Teaching + Learning
    5. The Associate Provost, Teaching + Learning (or designate) will meet with the student   
  2. For a third or higher offence, the penalty will normally range from failing the course to being suspended or expelled from the University.
  3. In cases involving a recommendation for suspension or expulsion, the Associate Provost, Teaching + Learning shall forward the recommendation to the chair of the University Accountability Committee to begin stage two of the University’s formal accountability process (as per the Student Handbook). Students are entitled to hearings and appeals set out by that Committee.
  4. For penalties up to failing the course, students may appeal the Associate Provost, Teaching + Learning’s decision to the Provost, whose decision is final.
  5. In all cases, every effort will be made to process the review/decision in a timely fashion.