Although the responsibility to provide appropriate accommodations is decentralized, with accommodations being handled by various appropriate departments (i.e. Faculty, the Exam Centre), the Equity of Access Office acts as the central contact point for any TWU student with a disability. If you are a student applying to schools directly affiliated with TWU, you would also contact TWU’s Equity of Access Office to begin the process of attaining disability services.
If you are a student with a disability and would like to determine whether or not you are eligible to receive academic accommodations, please work through the following steps:
- In order to allow time for processing, as early as possible contact the Director, Equity of Access and Learning Resources to discuss your disability as it relates to academics and physical access.
- Clarify with the Disabilities and Equity of Access Office the documentation requirements for your particular circumstances.
- Determine if financial assistance is available through the Canada Study Grant (Canadian students only). https://studentaidbc.ca/
- Complete the Disability Information Form
- Ensure necessary documentation is acquired and sent to the Equity of Access office for documentation review and verification of disability.
- Meet with Director, Equity of Access and Learning Resources to request accommodations that reduce barriers related to the disability.
- Work with Director, Equity of Access and Learning Resources to identify and agree upon appropriate accommodations that will allow for equitable access to the living-learning environment.
Once Class Begins
Though you have reached agreement with the Equity of Access office as to appropriate accommodations, there are still a few more steps you need to complete:
- The Equity of Access office will provide a letter to you (paper copy) and to your professors (via e-mail), at the beginning of each semester, verifying the documented disability and identifying agreed upon accommodations.
- If you add a class after the semester begins, you must show your new professor the letter of documentation or request that the Equity of Access office e-mail a copy to the professor.
- Within the first two weeks of the semester, if you wish to use any of your accommodations in a particular course, you must meet with your professor to agree on accommodations appropriate to that specific class. A Course Accommodation Agreement should be completed in writing with your professor. The professor then sends a copy of the contract to the Equity of Access Office and to the Academic Disabilities Liaison for their files.
- After you receive a copy of your professor’s written summary of agreed upon accommodations, you must contact the Academic Disabilities Liaison promptly to discuss any practical arrangements necessary (i.e. notetaking, alternate text forms, exams written in the exam centre).
Throughout the Semester
University life is dynamic and exciting. It can also be fast-paced and challenging. In order to ensure your educational endeavours are as successful as possible, please be in communication with your professors and, as needed, the Academic Disabilities Liaison and the Equity of Access office. In particular:
- If one of your accommodations is to have texts in alternate form, please make note of the textbooks you will require as soon as the information is available. Contact the Academic Disabilities Liaison re: the information she/he needs to procure your text in a timely fashion.
- If one of your accommodations is to write exams in the Exam Centre, please make note of Exam Centre guidelines and ensure they are followed so you have space in the centre on the date/time you require.
Note that even if you have a disability, you are not required to self-identify to the Equity of Access office. In keeping with the desire to both follow a self-advocacy model and to respect student choice, TWU assumes that if you have a disability and do not self-identify to the Equity of Access office, that you have decided not to pursue academic accommodations.