THESIS DEFENCE TIMELINE

NEW! Graduate Studies email: GradStudies@twu.ca

FORMS for SUBMISSION DESCRIPTION
Nomination for External Examiners (Student driven form) When using an external examiner, students must submit an NEE three months before proposed timeline for defence.

Both the student and the thesis supervisor must sign the NEE, agreeing to the proposed nominees.

Submission of the NEE must be accompanied by the Abstract.doc., as the abstract is provided to the nominees.

A timeframe for receipt of the thesis is required.

Supervisory Committee Approval (Student driven form) Students must submit the SCA a minimum of six weeks before anticipated defence date, excluding summer and winter breaks (office closures) as indicated on the Important Dates for Conferences, Scholarships, and Theses webpage.

If there is an External Examiner, the SCA must be accompanied by the Thesis.pdf, which the Graduate Studies Coordinator will then provide to the External Examiner for review. If there is no External Examiner, no thesis is needed.

External Examiner's Pre-Defence Evaluation After the External Examiner receives a copy of the thesis from ORGS, the External Examiner is asked to submit a Pre-Defence Evaluation (form provided by ORGS) within three weeks.
External Examiner's Report The External Examiner is also asked to submit a brief report within an additional week (total of four weeks for external examiner review).
 

*There must be at least two weeks between receipt of the report and the date of defence.
Exam Chair (ORGS procedure) Secured only if examination committee and defence date are set with an allowance of at least six weeks before the defence date, excluding summer and winter breaks (office closures) as indicated on the Important Dates for Conferences, Scholarships, and Theses webpage.
Thesis Evaluation & Agreement (ORGS form) ORGS provides a TEA to the Exam Chair, for use at the defence. The Exam Chair returns the TEA to ORGS after the defence. ORGS uses this form to advise the Office of the Registrar of the student’s grade, following completion of all post-defence requirements.
Final Thesis Completion (Student driven form) Student submits a signed FTC to ORGS, after all thesis revisions are complete and the examination committee approves the final draft. The FTC advises ORGS that the thesis is ready to be uploaded into TWUSpace.
Completion of all program requirements to be eligible for participation in a graduation ceremony

(FALL = first weekend of November; SPRING = last weekend of April)

Due a minimum of five weeks prior to graduation date, as per the Office of the Registrar. See Completion Policy for requirements.
Completion of post-defence requirements for conferral date (December 31 or May 31) Post-defence requirements must be completed and a Notice of Thesis Completion (including thesis grade) submitted by ORGS to the Office of the Registrar on or before the conferral date, excluing summer and winter breaks (office closures) as indicated on the Important Dates for Conferences, Scholarships, and Theses webpage (i.e. for a December 31 conferral, post-defence requirements muust be completed before Winter Break).
Completion of all program requirements for conferral date (December 31 or May 31) Student must follow the Office of the Registrar's requirements for graduation.

OFFICE OF RESEARCH & GRADUATE STUDIES
2nd Floor, Reimer Student Centre
22500 University Drive 
Langley, BC  V2Y 1Y1