Degree Completion Student FAQ
The deadline to apply for graduation will depend on which semester you plan to complete your final courses in.
Summer/Fall: If your coursework will be completed over the summer or in the fall semester, the priority graduation application deadline is July 15 in the year you plan to graduate. No applications will be accepted after September 1 for fall graduation.
Spring: If you will complete your courses and graduate in the spring semester, the priority application deadline is December 1 (i.e. at the end of your second last semester). No applications will be accepted after January 31 for spring graduation.
Submit an application for graduation online through the Academics page of the Student Portal. Click on ‘Apply for Graduation’ under the Graduation heading and select your anticipated semester of graduation.
You only need to complete this process once. No checklist submission is required for Degree Completion, Graduate Studies, or ACTS students.
Your degree audit will be completed in either September (for summer/fall graduates) or February (for spring graduates). You will not receive a physical copy of your audit. However, you will receive an email from the Office of the Registrar once the audit is complete notifying you whether or not you are eligible to graduate that semester. If you are not eligible for graduation, a staff member from GLOBAL will follow up with you to provide more information about what remains to be completed for your degree.
The Office of the Registrar will communicate your ceremony eligibility status with you during the semester in which you plan to graduate. If you are not eligible to attend the ceremony for which you initially applied, we will forward your graduation file to the next semester and you will be considered for participation in future ceremonies.
In order to be eligible to participate in a graduation ceremony (either in the fall or spring semester), all GPA requirements must be met at the time your graduation audit is completed and all final coursework must be in progress during the semester of your graduation. If any transfer courses are in progress, confirmation of enrolment (such as an unofficial transcript) will be required at the time of your graduation audit.
Please fill out the Notice of Degree Completion form once your final grades are entered if you meet any of the following criteria:
- Your final grades are entered (or transfer courses completed) one month or more after the end of the semester
- You did not apply online for graduation for the semester you completed in
- You were not eligible to participate in the most recent graduation ceremony
If you have already submitted a graduation application but have decided to take time away from your studies, or have determined that you will not be able to graduate in the semester that you applied for, please notify the Office of the Registrar at twu.ca/help. Please include your new target graduation semester (if applicable) in your Service Hub request.
Instructions on how to view your unofficial transcript and to order digital or paper copies of your transcript are available on the Office of the Registrar- Transcript page.
Please note that degree conferral dates are entered in the first few business days following the May 31 or December 31 conferral dates and will appear on your transcript after this. If you need to have a transcript with your conferral date included, please wait until it is entered. You can check for your conferral date using your unofficial transcript here.
Your diploma will be available after your degree conferral date (May 31 or December 31). A digital or electronic diploma (eDegree) will be available to order after your conferral date- please visit Information & Records- My eRecords section on the Student Portal Page to order your free copy, available to access on MyCreds™. Once ordered on the Student Portal Page, you will receive an email notification from MyCreds™ (the notification will be sent to your @mytwu.ca email) with instructions to access your eDegree. For more information about digital records and MyCreds™ please visit here.
For a paper copy of your diploma, please allow 4-8 weeks after your conferral date for printing and delivery. We will email you to confirm your current/preferred delivery address when your diploma is ready to be mailed. Picking up printed diplomas at our Langley campus can also be arranged. Once you receive notice that your diploma is available, please let us know if you would like to arrange pick up by submitting a request via the Service Hub.
Your degree conferral date will depend on a variety of factors, such as your last semester of registration or your course completion date (depending on your program and the circumstances of your completion). For more information about how conferral dates are awarded, please check the What is a degree conferral date? When will my degree be conferred? FAQ on this webpage.
Note: If your final grades are entered one month or more after the end of the semester, if you did not apply online for graduation, or if you were not eligible to participate in the graduation ceremony, please submit a Notice of Degree Completion form once your final grades are entered.
If your degree conferral date falls a few months after your last grades are entered (this typically occurs if you complete your coursework over the summer), you may wish to order a Verification of Graduation Letter.
Verification of Graduation Letter
A Verification of Graduation letter confirms the successful completion of all academic requirements for your program. This letter can be used prior to receiving your diploma or prior to your degree conferral date being entered on your transcript.
You may request a Verification of Graduation letter on the Information & Records- My eRecords section on the Student Portal Page. Once ordered on the Student Portal Page, you will receive an email notification from MyCreds™ (the notification will be sent to your @mytwu.ca email) with instructions to access your letter. There is a $10 letter fee for this document. For more information about digital records and MyCreds™ please visit here.
Your degree conferral date will be listed on your diploma (as well as on your official transcript) shortly after the conferral date has passed. Your degree conferral date is not necessarily the same as your graduation ceremony date. For more information on degree conferral dates, click here.
Mailing addresses can be updated through the Student Portal at any time. Please ensure the address is entered in English.
Please note that diplomas are mailed to permanent addresses on file unless otherwise requested. If you would like your diploma mailed to an alternate/temporary address, please notify the Office of the Registrar through our helpdesk at www.twu.ca/help.
Tracking numbers are only available for international deliveries outside of Canada and the United States. All deliveries within Canada and the US will be made using regular Canada Post mail and will not come with a tracking number (unless courier shipment is requested and paid for by the student).
Timelines for diploma delivery will depend on the location of the delivery and the expected timelines/workload of the mail delivery service used (Canada Post, DHL, Purolator, etc.). Please allow 4-8 weeks after your conferral date for printing and delivery of your diploma before contacting the Office of the Registrar through the Service Hub to inquire about your diploma mailing. In 2021, possible delivery delays due to COVID-19 mailing protocols should be expected.
Please complete our Diploma Reprint form and submit it to the Office of the Registrar through the Service Hub. Please note that diploma reprint requests are subject to a $100 reprint fee. Additional mailing fees will apply for courier/international deliveries.
Please complete our Diploma Reprint form and submit it to the Office of the Registrar helpdesk. The first copy that you request will be subject to a $100 reprint fee. Any additional copies will be charged at $20 each. Mailing fees will apply for courier/international deliveries.
A degree conferral date is the official date on which the university awards your degree. Your degree conferral date is not necessarily the same as your graduation ceremony date. Degree conferral dates are set dates each semester that remain the same every year.
Your conferral date is determined based on your last semester of registration and/or your course completion date. You will receive your diploma after your degree conferral date has passed. Your official transcript will also show your degree conferral date after this date has passed. Please check your unofficial transcript for a conferral date before ordering your official transcript after graduation.
For undergraduate students, the university has two conferral dates per year.
Spring: If your last semester of registration is in the spring semester, your degree will be conferred on May 31 and your diploma will be prepared for mailing in June.
Fall: If your last semester of registration is summer or fall, your degree will be conferred on December 31 and your diploma will be prepared for mailing in January.
Note for students completing transfer credit through a Letter of Permission request:
If you are completing Letter of Permission transfer credit for your degree, the completion date for your transfer credit will impact your degree conferral date. In order to receive a May 31 conferral date, all transfer credit must be completed before May 31. In order to receive a December 31 conferral date, all transfer credit must be completed before December 31.
It does not matter if TWU receives the official transcript for your transfer course(s) after the conferral date. However, there must be some proof from the transfer credit institution (usually on the official transcript) of your course completion date.
Still have questions?